Review and export administrative hours

Before you begin

Your organization must use administrative hours, and your account needs access to that area. Employer portal users can review and export these records but cannot add, edit, or delete them.

Review the records

Administrative hours cover approved work outside a supervision session, such as paperwork, training, check-ins, or other assigned tasks.

1. Open your account menu and select Administrative hours.
2. If a Program: selector appears, choose a program or See all programs.
3. Set the start and end dates in the date filter.
4. Review the table.

The table shows Date, Supervisor, Description, and Duration (hr). Program appears when the results include program-specific records.

The description combines the work type with any detail the supervisor entered. Duration is displayed in hours and minutes.

Export administrative hours

The export uses the selected date and program filters.

1. Confirm the filters on Administrative hours.
2. Select Export.
3. Open the downloaded CSV in your spreadsheet application.

If the page says No administrative hours found with these filters, expand the date range or choose another program.

Correct a record

The employer portal does not provide an edit or approval action. Ask the supervisor who logged the hours to review the record in their Motivo account. A supervisor can delete an eligible recent entry, but time limits and payment processing can make an older record unavailable for deletion.

The export is a record of administrative hours, not a session-attendance report. Use Sessions and Sessions - CSV for supervision-session activity.